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Digital Preservation Policies, Strategies, and Challenges in University Libraries: A Systematic Review

Record and Library Journal · Vol. 12 No. 1 (2026) · pp. 144–160

DOI
10.20473/rlj.V12-I1.2026.144-160
ISSN
2442-5168
Published
2026-06-27
Publisher
D3 Perpustakaan Fakultas Vokasi Universitas Airlangga
Language
eng
License
creativecommons.org/licenses/by-sa/4.0

Abstract

Background of the study: In the post-COVID-19 Pandemic era, digital preservation is a crucial strategy for preserving collections in university libraries. Purpose: The primary objective is to gain a comprehensive understanding of the policies, strategies, and challenges associated with repository-based digital preservation in university libraries. Method: This study uses a systematic literature review with the PRISMA framework to select, assess, and synthesize evidence from Google Scholar. Out of Scopus-indexed references (2018-2025), 19 relevant articles met the inclusion criteria. Findings: Digital preservation is a major focus in Asia and Africa (nearly 85% of literature), with significant contributions from Pakistan. Key obstacles include a lack of formal policies, limited budgets, insufficient staffing, and obsolete technology. Developing nations rely on backups, replication, and migration, while developed countries utilize advanced techniques like web scraping. Conclusion: This research presents an in-depth study of digital preservation policies, strategies, and challenges. The findings assist researchers and practitioners in maintaining access to digital intellectual heritage and guide policymakers in managing repository-based digital content preservation.

Keywords

Collaboration network of the authors

3 authors · 3 co-authorship links

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  • Universitas Negeri Padang
  • Different organisations
  • Same organisation
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Affiliations come from OpenAlex; journal OAI-PMH metadata carries none. Authors without an OpenAlex ID are matched by name, which can merge or split people.

Metadata source: OAI-PMH (metadata jurnal) https://e-journal.unair.ac.id/RLJ/oai, first harvested 10 Nov 2026, last seen 10 Nov 2026.
Original metadata (oai_dc) 
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	<dc:title xml:lang="en-US">Digital Preservation Policies, Strategies, and Challenges in University Libraries:  A Systematic Review</dc:title>
	<dc:creator>Saputra, Andi</dc:creator>
	<dc:creator>Desriyeni</dc:creator>
	<dc:creator>M. Giatman</dc:creator>
	<dc:subject xml:lang="en-US">Systematic Literature Review</dc:subject>
	<dc:subject xml:lang="en-US">Digital Preservation</dc:subject>
	<dc:subject xml:lang="en-US">Institutional Repositories</dc:subject>
	<dc:subject xml:lang="en-US">Preservation Policy</dc:subject>
	<dc:subject xml:lang="en-US">Digital Preservation Strategy</dc:subject>
	<dc:subject xml:lang="en-US">Digital Preservation Challenges</dc:subject>
	<dc:description xml:lang="en-US">Background of the study: In the post-COVID-19 Pandemic era, digital preservation is a crucial strategy for preserving collections in university libraries.
Purpose: The primary objective is to gain a comprehensive understanding of the policies, strategies, and challenges associated with repository-based digital preservation in university libraries.
Method: This study uses a systematic literature review with the PRISMA framework to select, assess, and synthesize evidence from Google Scholar. Out of Scopus-indexed references (2018-2025), 19 relevant articles met the inclusion criteria.
Findings: Digital preservation is a major focus in Asia and Africa (nearly 85% of literature), with significant contributions from Pakistan. Key obstacles include a lack of formal policies, limited budgets, insufficient staffing, and obsolete technology. Developing nations rely on backups, replication, and migration, while developed countries utilize advanced techniques like web scraping.
Conclusion: This research presents an in-depth study of digital preservation policies, strategies, and challenges. The findings assist researchers and practitioners in maintaining access to digital intellectual heritage and guide policymakers in managing repository-based digital content preservation.</dc:description>
	<dc:publisher xml:lang="en-US">D3 Perpustakaan Fakultas Vokasi Universitas Airlangga</dc:publisher>
	<dc:date>2026-06-27</dc:date>
	<dc:type>info:eu-repo/semantics/article</dc:type>
	<dc:type>info:eu-repo/semantics/publishedVersion</dc:type>
	<dc:format>application/pdf</dc:format>
	<dc:format>text/xml</dc:format>
	<dc:identifier>https://e-journal.unair.ac.id/RLJ/article/view/81123</dc:identifier>
	<dc:identifier>10.20473/rlj.V12-I1.2026.144-160</dc:identifier>
	<dc:source xml:lang="en-US">Record and Library Journal; Vol. 12 No. 1 (2026): June; 144-160</dc:source>
	<dc:source>2442-5168</dc:source>
	<dc:language>eng</dc:language>
	<dc:relation>https://e-journal.unair.ac.id/RLJ/article/view/81123/38476</dc:relation>
	<dc:relation>https://e-journal.unair.ac.id/RLJ/article/view/81123/39396</dc:relation>
	<dc:rights xml:lang="en-US">Copyright (c) 2026 Andi Saputra, Desriyeni, M. Giatman</dc:rights>
	<dc:rights xml:lang="en-US">http://creativecommons.org/licenses/by-sa/4.0</dc:rights>
</oai_dc:dc>